CyrusOne COVID-19 Customer Communication

Updated: 6/10/2021

Overview: During this pandemic, CyrusOne has been focused on the safety of our customers, operation of our mission critical facilities, data center uptime, and the protection of essential data center engineers and technicians that run our facilities. As governments, municipalities, and health officials continue to update and ease restrictions, CyrusOne will communicate all changes to our safety and operational procedures as detailed below.

What You Can Do:

  • Report Confirmed Cases: If an individual from your organization is diagnosed with a confirmed case of COVID-19 and is found to have accessed a CyrusOne facility, we ask that you please contact our Global Service Desk to report the situation. Please utilize the GSD’s COVID-19 Hotline for immediate assistance: +1 855-485-2424

What CyrusOne is Doing:

Enhanced Access Screening Procedures:

  • Visitor Screening: Our onsite security team is requiring all individuals attempting to access a facility to answer questions regarding their symptoms, exposure, and travel. In the US, individuals who are fully vaccinated against COVID-19 and asymptomatic are not required to quarantine for the 10-day period should they have been in close contact with someone who has COVID-19. Should an individual fail a screening question regarding COVID-19 exposure, a subsequent question will be provided regarding their vaccination status.
  • Inbound U.S. Travel Procedure: In alignment with the CDC’s guidance, individuals who are not fully vaccinated should be tested within 3-5 days upon return from international travel, and should self-quarantine for 7 days. Fully vaccinated individuals should be tested within 3-5 days upon return, and should self-quarantine for 7 days only if a positive test result is received.
  • Temperature Screening: Temperature checks have been implemented using thermal temperature screening kiosks and no-contact infrared thermometers for employees, customers, and visitors attempting to enter CyrusOne facilities. Based on CDC guidelines, individuals measuring a temperature of 100.4°F/38°C or higher will be turned away and not allowed to enter the facilities for 10 days.
  • Mask & Face Covering Recommendation (United States): The CDC states that “fully vaccinated people can resume activities without wearing a mask or physically distancing, except where required by federal, state, local, tribal, or territorial laws, rules, and regulations, including local business and workplace guidance”. In our United States facilities only, we do not require fully vaccinated individuals to wear masks, except where required by law. All individuals who are not fully vaccinated should continue to wear a mask and follow the requirements outlined in our “Masks in Motion” policy detailed below. CyrusOne will not require proof of vaccination, but we do request that all individuals remain accountable and respectful in following policy.
  • Mask & Face Coverings Requirements (Europe): CyrusOne employees, customers, and vendors working within our European facilities will be required to wear a mask covering their nose and mouth based on our “Masks in Motion” policy detailed below.
  • Masks in Motion Policy: A mask or face covering should be worn:
    • Within Common Areas: While traversing and entering the site through the lobby, hallways, breakrooms, conference rooms, shipping areas, and restrooms.
    • Where Social Distancing Cannot Be Maintained: When unable to maintain a distance of 6 feet or greater from others.
    • In Locations Mandated by the Local Authority: CyrusOne will require adherence to each locality’s laws and regulations.

Facility Restrictions:

  • Conference Room Availability: Access to shared conference rooms is limited or modified to accommodate a reduced number of occupants to ensure COVID-19 social distancing requirements can be maintained.
  • Lobby and Loading Dock Congregation Restrictions: A maximum of 5 people will be permitted in the lobby at any given time. In locations with smaller lobby areas, we may impose tighter restrictions on maximum occupancy if we cannot accommodate a safe distance of 6 feet between persons. Similarly, a maximum of 5 people will be permitted in the loading dock at any given time, with smaller docks accommodating fewer persons.
  • Breakroom Restrictions: Breakrooms have been modified to accommodate a reduced number of occupants to ensure COVID-19 social distancing requirements can be maintained. Please utilize the disinfectant wipes prior to and after using any breakroom appliance. We ask that you do not congregate in the breakrooms. Please utilize the needed amenities and promptly exit the breakroom area.
  • Social Distancing: Please avoid gathering in congregations of more than 10 people and ensure you maintain a 6-foot distance between personnel.

Onsite Support Services:

  • Onsite Audit Requests: We continue to support audit questionnaires and recommend web-enabled audits whenever possible.

Business Continuity:

  • Safety Protocols: CyrusOne will maintain the enhanced safety and operational procedures, and will continue to communicate all changes and updates to our customers.
  • Communications: We are proactively contacting our employees, customers, and suppliers to keep all stakeholders abreast of our preparedness and response initiatives. We have provided a dedicated webpage to display our COVID-19 communication:
  • Travel: We have limited unnecessary employee travel
  • Preventive Measures: Business Line Managers and Operations Management are actively enforcing preventive and appropriate response measures to screen and recognize individuals who are displaying signs of illness.
  • Operations Monitoring: CyrusOne Operations teams are enabled with infrastructure management technologies to ensure monitoring continuity from remote locations, and maintains onsite staff required to support our critical facilities.
  • Telework Enablement: We have enabled our employees who are not required to be physically onsite to perform their job to maximize teleworking arrangements.

Contact Us:

We take this threat seriously, and should you have questions or concerns, please contact our Global Service Desk:

Frequently Asked Questions:

1. What specific actions and precautionary measures is CyrusOne taking to address the outbreak of COVID-19?

  • Our response team continues to monitor the WHO, CDC, NC4, and local governments for the latest information
  • We have provided hygienic awareness training to employees, and have posted hygienic tips in bathrooms, lounges, and other high traffic areas
  • Hand sanitizing stations have been placed in the facilities at key ingress/egress locations
  • We have limited unnecessary employee travel
  • Human Resources has reviewed critical resource availability plans, remote work requirements, and personnel job rotation capabilities
  • Our emergency preparedness checklists are being executed
  • Our Operations team is taking the additional measures: o Monitoring and providing hygiene supplies in high traffic areas
  • Reviewed and is monitoring BCP/ERP plans for critical vendors and suppliers
  • Reviewed critical spare parts inventory, manufacturer stock availability, and engaged secondary suppliers

2. Does CyrusOne currently anticipate potential service disruptions impacting your ability to provide services or goods?

Our facility and business operations are robust through the planning and implementation of our BCP and ERPs. We expect ongoing operations with no impact on critical environments, however, potential inconveniences may result from response procedures.

3. How will CyrusOne ensure adequate support and availability of your critical suppliers?

We are actively engaged with our critical suppliers and have received and reviewed copies of their BCP/ERPs and continue to monitor their responses accordingly. Our Operations team has reviewed critical spare parts inventory and manufacturer stock availability and engaged secondary suppliers accordingly.

4. What is your Business Continuity or Emergency Response Plan?

CyrusOne’s Business Continuity Plan (BCP) functions to ensure that CyrusOne can continue to deliver products and services at acceptable and pre-defined levels following a disruption in order to continually meet our customers’ needs. Through the output of the Business Continuity Plan, CyrusOne can meet all reasonable customer requirements, and is well-positioned to effectively respond and recover should a disruptive event occur. As the spread of COVID-19 continues, the CyrusOne team is ensuring proper preparedness and communication using our BCP Plan. CyrusOne’s Business Continuity Plan is designed to:

  • Protect the safety of CyrusOne employees and visitors
  • Incorporate and define our Crisis Management Program
  • Manage the impacts associated with a disruption to critical operations due to a loss or unavailability of necessary resources (including personnel, technology, facility, and suppliers)
  • Reduce business continuity-related risk
  • Integrate business continuity and preparedness into the corporate culture

5. What standards is your plan measured against?

CyrusOne’s Business Continuity Management System has received the ISO 22301 certification. We also utilize the WHO, CDC, and OSHA’s guidance as it relates to pandemic preparedness and mitigation. Our BCP is tested annually with each functional organization as part of the ISO 22301 compliance process.

6. Are you benchmarking your response and precautionary actions with those of your peers in this market or other markets where you operate?

We are actively monitoring the preparedness responses of our peers within the shared markets where we operate to ensure cohesive action. Our BCP defines our specific response procedures for our business.

7. Can I review CyrusOne’s Pandemic Response Plan?

The Pandemic Response Plan is confidential and can be reviewed by customers and suppliers if requested and on a case by case basis. Please contact our Global Service Desk via the Customer Portal or via email to request a review of this documentation.

8. How are you monitoring the wellness of your staff and what is your policy or approach to managing staff who are not physically well, or demonstrating symptoms deemed similar to that of COVID-19?

Business Line Managers and Operations Management are actively enforcing preventive and appropriate response measures to screen and recognize individuals who are displaying signs of illness.

9. What alternate workplace arrangements for personnel do you have in place should current work locations be impacted?

We have enabled our employees who are not required to be physically onsite to perform their job to maximize teleworking arrangements.

10. What method(s) will you use to communicate potential service disruptions to your clients?

Potential service disruptions are communicated through our Global Service Desk team and our customer portal.

Who should we contact regarding obtaining information or future updates regarding COVID-19?

Should you have any questions or concerns regarding this matter, please contact our Global Service Desk: